Consultant Recruitment_Project Final Evaluation 21/09/2023 admin Terms of Reference for Final Evaluation Strengthening the resilience of vulnerable communities through management and protection of mangrove forests, phase 1 1 Introduction Consultative and Research Centre on Nature Resource Management and Climate Change Adaptation (CORENACCA) is a Non-Governmental organization that works for the Community Development and Natural Resources Management and Climate Change Sectors. CORENACCA has been working and implementing the project “Strengthening the resilience of vulnerable communities through management and protection of mangrove forests, phase 1” from 01/10/2021 to 30/9/2024 (Project code/number: N-VNM 2021-0245). The project is jointly funded by Bread for the World and other donors. CORENACCA is collaborating and implementing project with local partners in two coastal districts Hau Loc and Nga Son in Thanh Hoa Province with the following objectives and indicators: The project goal: The project contributes to a sustainable coastal mangrove forest management and promotes environmental-friendly livelihoods for the inhabitants in Thanh Hoa province. The project has two objectives: Objective 1: The mangrove forest in the 3 project communes is managed sustainably via the community-based forest management approach. Objective 2: Mangrove and agricultural livelihoods of communities in the 3 project communes are strengthened associated with environmental and climate protection. For activities for each objective and indicator, see appendix 1. CORENACCA is looking for individuals or team of consultants to independently conduct the Final evaluation of the project coded N-VNM 2021-0245. The purpose of this Final evaluation is to: Evaluate whether the project has achieved the targeted indicators for project outputs, objectives, and overall impact goal; Evaluate how and why the interventions made a difference based on the five OECD evaluation criteria (Relevance, Effectiveness, Efficiency, Impact, Sustainability); Document the best practices, good models and learned lessons for knowledge management; Evaluate the project designed and implemented Monitoring and Evaluation (M&E), project management and coordination for improvement to the second phase of the project; Provide practical and strategic recommendations to the follow up support of the N-VNM 2021-0245 project, and to the development of second phase of the implemented project. 2 Method A combination of qualitative and quantitative methods will be applied for the evaluation, with participation of local project staff involved in project management and implementation. Quantitative information will be collected from individuals and households benefiting from the project. Sets of semi-structured questionnaires developed to collect qualitative data from project staffs and villagers. 3 Key evaluation questions Here specific questions are formulated that the evaluators should respond to. Gender or other cross-cutting issues such as environmental impact and inclusion of people with a disability should be considered in the evaluation questions. The final report must answer the questions set out here. Achievement. To what extent did the project achieve its objectives and outputs? Relevance. Is the project doing the right thing? This criterion measures the extent to which the objectives of a project align with the needs of the beneficiaries and strategies (policies) of partners and donors. Effectiveness. Are the objectives of the project being achieved? This criterion measures the extent to which the objectives of a project will (foreseeably) be achieved. Efficiency. Will the objectives be achieved in an economically viable manner? This criterion measures the adequacy of the deployed resources in relation to the achieved results and effects. Impact. Will the project contribute to the attainment of overall development goals? This criterion assesses whether and to what extent the project will contribute towards the attainment of the intended primary and secondary long-term objectives under development policy. Additionally, whether and, if so, which other positive and negative changes have occurred will be investigated. Sustainability. Will the intended positive changes (foreseeably) have a lasting effect? This criterion assesses the extent to which the positive effects of the development intervention will continue beyond the end of the project period. Project M&E, management and coordination: How well is the M&E system functioning? Are data being gathered and reported as planned? How useful are the project’s performance indicators? Are modifications required? Are anticipated events and outcomes being sufficiently tracked? To what extent are senior project staff using monitoring information to make management decisions? What might improvement of the M&E system, project management and coordination for the second phase of project? 4 Deliverables The evaluation team leader will produce the following documents: The detailed work plan: The work plan will elaborate on this ToR and represent the agreement between the consultants and CORENACCA on how the evaluation will be conducted. The evaluation report: The report is written in Vietnamese and English. The Vietnamese version will be available in advance for local partners to comment on and complete by the consultant(s). The English version is written after the Vietnamese version is accepted. The consultants have to respect the report format required by BftW and CORENACCA. The report must include, but not limited to, a cover page, an executive summary, narrative description of the used methodology and tools, detailed discussions, analysis and findings of the project outputs, objectives and goal’s indicators, project M&E, management and coordination, learned lessons and recommendations. The detailed report format will be agreed between the consultants and CORENACCA before drafting the report. 5 Timeline and estimated working days Task/ Deliverable Estimated No. of working days Deadline Desk Review of Project Documentation 2 days 1st week, October, 2023 Design of the evaluation plan 2 days 2nd week, October, 2023 Training and supervision of local data collectors to collect the quantitative data in the fields (quantitative evaluation) 3 days 3rd and 4th weeks, October, 2023 Conduct the key informant interviews, focused group discussions, case studies and observations with representatives of all project’s stake herders and beneficiaries in the fields ( (qualitative evaluation) 5 days 1st and 2nd weeks, November, 2023 Analysis of data collected from interviews and consultations, including documenting key findings and recommendations 3 days 3rd and 4thweeks, November, 2023 Final Report Production and share key findings 5 days 1st and 2nd weeks, December, 2023 Consultation and validation workshop with representatives of project’s key stakeholders (including preparation) 1 day Sign-off, including the incorporation of feedback from key stakeholders 3 days 3rd and 4th weeks, December, 2023 Total 24 days 6 Qualifications CORENACCA is looking for a consultant/expert (or a group of consultants/experts) to conduct the final evaluation. The external consultant (or team of consultants) will act as the Team Leader and is responsible for the planning and delivery of the evaluation, and reports and recommendations. The project team CORENACCA will provide the necessary support to provide context, documentation and will coordinate the field visit schedule. TEAM LEADER AND THEIR TEAM MEMBERS The Team Leader will be responsible for: Development of the work plan and methodology Obtaining ethic approval Leading on delivery of the evaluation, including managing the literature review and data collection Analysis of data, documentation of key findings and recommendations Writing of the final report Sharing key findings with project stakeholders The Team Leader and their team members should have the following skills: At least 5-10 years of team leader experience in project evaluation. Knowledge and experience in conducting evaluation related to community development, participatory development and methodologies, asset-based community development and climate change Strong analytical skills Experience in developing the M&E system, conducting the baseline survey, mid-term review and final evaluation of the BMZ, GiZ, BftW and CORENACCA supported projects will be an asset Excellent English report writing skills. 7 Applications Interested applicants provide a proposal covering the following aspects: Detailed response to the ToR Technical Proposal CVs Estimated budget Consultant profile are sent to: media.corenacca@gmail.com The deadline for submitting the proposal package will be no later than 30th September, 2023. Only short-listed candidates will be contacted for interview. Appendix 1. Project’s Objective, indicators Objective(s) Indicator(s) Objective 1 Indicator 1.1 The mangrove forest in the 3 project communes is managed sustainably via the community-based forest management approach. 3 community-based forest protection management plans of the 3 communes are approved by the two project district governments. Indicator 1.2 Violation cases on the forest protection management regulations will be decreased by 35% by the end of the project. Indicator 1.3 By the end of the project 200 ha of cultivated land in the project communes are protected from saltwater intrusion thanks to participatory mangrove afforestation. Objective 2 Indicator 2.1 Mangrove and agricultural livelihoods of communities in the 3 project communes are strengthened associated with environmental and climate protection. By the end of the project, 300 households (at least 60% woman) will have generated an additional average income of 18 million Dong (690 Euro) per year from mangrove livelihoods (beekeeping or sea-duck raising). Indicator 2.2 By the end of the project, 210 households (at least 60% woman) will have grown sedge plants or vegetable with zero chemical. Appendix 2. Structure of the evaluation report Cover sheet Project title Project number Implementing organisation Evaluator (author) Report date Region/country Possibly project period Table of contents List of abbreviation Executive Summary The subject matter of the evaluation, possibly including key framework conditions Brief information on the evaluation: Cause and objective, assessment period Key findings Key recommendations Short description of the subject matter of the evaluation Project (idea, target group, formulated objectives) Implementing organisation, term, donors Framework conditions (only as far as relevant to the subject matter of the evaluation) Political, economic, ecological, societal, and socio-cultural factors Risks to project success, assumptions/prerequisites Relevant activities of other organisations/private-sector companies Role of government actors Description of the evaluation and the methodology used Timing of the evaluation within the course of the project Composition/expertise of the evaluation team Method Groups of people involved number of participants. Potential difficulties in conducting the evaluation and how to deal with them. Results Achievement Relevance Effectiveness Efficiency Impact Sustainability Recommendations (based on findings, realistic, specific and addressed) General conclusions (lessons learned) for the project type (including exemplary nature) regarding the procedures and instruments Appendix Travel and working procedure. Sources (discussion partners, documents, specialist literature, field research etc.) Overview chart/map Terms of Reference Appendix 2. Acceptance of the evaluation reports No. Criterion Assessment Comment Formal criteria Yes No Partially 1 A cover sheet is included. ☐ ☐ 2 The cover sheet contains the following information: Project title ☐ ☐ Project number ☐ ☐ Implementing organisation ☐ ☐ Name(s) of evaluator(s) (author(s)) ☐ ☐ Report date ☐ ☐ Region/country ☐ ☐ Report type (e.g. draft evaluation report or final report) ☐ ☐ 3 A table of contents with page numbers is included. ☐ ☐ 4 A list of abbreviations is included. ☐ ☐ 5 A summary containing a project description, results and recommendations is included. ☐ ☐ 6 An appendix that contains the ToR, list of interview partners, time frame, possibly maps is included. ☐ ☐ 7 The font style and size is appropriate. ☐ ☐ 8 The language is clear, and the report is easy to read. ☐ ☐ ☐ 9 Rules of spelling have been complied with. ☐ ☐ 10 The report has an adequate number of pages (as specified in the ToR) – as many as needed for a comprehensible presentation of the matters at hand and recommendations ☐ ☐ 11 Have the formal stipulations set down in the ToR been complied with? ☐ ☐ ☐ 12 The ratio of image and text is sensible, i.e. the images support the issues presented in the text. ☐ ☐ 13 The report (cover sheet, main text and appendixes) is available in a single file. ☐ ☐ Content-related criteria Yes No Partially Comment 14 The structure of the report is logical and comprehensible. ☐ ☐ ☐ 15 The questions from the ToR have been answered. Any variations have been specified and adequately justified. ☐ ☐ ☐ 16 The subject matter of the evaluation is described in a comprehensible manner. ☐ ☐ ☐ 17 All criteria (relevance, effectiveness, efficiency, impact, sustainability) have been considered. ☐ ☐ ☐ 18 The standards are/have been complied with. That means: everyone’s rights are protected. anonymity and confidentiality are assured. the report presents different positions and perspectives of stakeholders and affected parties in a neutral and balanced manner. ☐ ☐ ☐ 19 Cross-cutting issues have been adequately considered (e.g.: gender) ☐ ☐ ☐ 20 The methodology used is described (number of persons surveyed, type of documents etc.). ☐ ☐ ☐ 21 The sample, data-collation and evaluation methods seem generally suited to answering the evaluation questions. All relevant stakeholders are involved. ☐ ☐ ☐ 22 The strengths and weaknesses of the subject matter of the evaluation have been recorded as fully as possible and presented in a balanced and fair manner. ☐ ☐ ☐ 23 The results can be clearly allocated to the subject matter of the evaluation. ☐ ☐ ☐ 24 The recommendations: are clearly separated from the results, i.e. in a separate section or clearly labelled as such. ☐ ☐ ☐ are clearly based on specific results. ☐ ☐ ☐ are addressed. ☐ ☐ ☐ are implementable/realistic. ☐ ☐ ☐ Tags: BftW Thanh Hoa Trung tâm CORENACCA Tuyển dụng